Scheduling software that helps you stay compliant
From large multi-site teams to skill-based shift planning, our Scheduling module handles even the most complex workforce needs with ease.
Scheduling with edays offers you
Reliability
Unlock the ability to handle complex scheduling requirements, without any complex work. Schedule around availability, roles, skills, budgets and much more, with automation and simplicity built in.
Compliance
Gain peace of mind that you’re always remaining compliant with local labour laws. Set maximum working times, overtime rules, and mandatory breaks, in order to properly manage fatigue and reduce overworking.
Harmony
Manage employee time from end to end. Keep shift planning, absence, leave and timesheets in one integrated solution. Easily report on time worked and rely on edays as the single source of truth for all employee working data.
SCHEDULING
Built for complex workforces
Take the hard work out of your staff rotas
With loads of different features to make scheduling simpler, this module gives you time back to focus on other priorities.
Features include:
- Drag-and-drop scheduling with rapid edits and clean publishing workflows
- Shift templates to standardise recurring patterns
- Copy & paste schedules (weekly patterns and individual shifts) for speed and consistency
- Rotation scheduling (basic and advanced configurable rules)
Make sure you always have the people you need
With complete control over requirements for shifts, you can ensure that the qualifications, certifications and availability of those on shift is always a match.
Features include:
- Requirements-based scheduling to plan coverage and staffing
Employees will love this scheduling module as much as you do
Creating rotas that work for your team means fewer complaints and fewer last minute changes, while always having employees with the correct level of training and qualifications on shift.
Features employees will love:
Get one unified view of shifts and time off
Easily plan around planned holiday or time off, and quickly create open shifts in the event of sickness that can be picked up by available employees.
Features include:
- Planned time off appears in the calendar and the system notifies you if you try to schedule over it
Don’t just take our word for it…
Thanks to customers reviews, we’re consistently voted as the market leader.
SCHEDULING
A rota management software solution that makes a difference
Customise the system to suit your workforce
Get the ideal view of your scheduled workforce with lots of customisation options. For large enterprise businesses with multiple locations or departments, it can be hard to keep track of everything. But with multiple views and customisation options, we help to keep things more streamlined.
Features include:
- Colour-coded shifts for at-a-glance interpretation and faster schedule scanning
- Layered filtering and advanced filters to quickly narrow by department, role, position, employee, and other schedule dimensions
- Schedule views (daily, weekly, monthly) to match operational planning styles
- Shift notes for context and handoffs
Turn scheduling into a strategic solution
Labour is usually the biggest cost to any business, so it’s important to optimise this where you can. Our scheduling module allows you to look at the bigger workforce management picture, with lots of features to ensure you stay on budget and fit with demand.
Features include:
- Budget tracking and controls (track scheduled budgets and hours)
- Monitor budgets in real-time with daily or weekly tracking.
- Use demand-based budgeting to prevent overstaffing or understaffing.
- Forecasting and automated scheduling based on trends, demand patterns, skills & compliance rules.
TESTIMONIALS
Transform your workforce with scheduling software
FREQUENTLY ASKED QUESTIONS
Scheduling software to suit your needs
Yes, employees can request to change, swap or trade their shifts, all pending manager approval.
Employees can view schedules using our mobile app on iOS or Android, or via web access.
Yes, published schedules can be updated, and changes are communicated to employees via notifications.
Yes, schedules can be copied and reused to speed up scheduling for future weeks.
edays’ scheduling tool supports department-level configuration, so rules and workflows can vary across teams, locations or business units.
edays allows organisations to configure scheduling rules, employee attributes and skill sets, and shift templates to align with operational and policy requirements.
edays can be configured to support seasonal fluctuations, peak times, and special events, to ensure your staffing requirements can be met.
Yes, our scheduling software can generate schedules using employee availability, seniority, and workload preferences, subject to configured rules and constraints.
Yes, edays supports complex scheduling scenarios, including variable shift lengths, rotas, on-call coverage, weekend scheduling, and role-based assignments across multiple locations, departments, or agencies.
Yes, edays offer clocking in functionality. Employees can clock in and clock out of work via desktop or mobile app in just a few taps. Our refreshable, printable QR codes can be placed in different locations so that employees can ‘clock in’ to a certain area, task or activity. Visit our clock in app page to learn more.
Yes, with edays time & attendance software, employees are able to create online timesheets on a daily, weekly and monthly basis.
These can then be sent for approval to managers, who can also run reports on working hours in their teams.
Overtime can also be tracked, and mandatory breaks can be enforced.
edays timesheet software also provides the ability to assign working hours to different projects and activities, for a clear picture on how time is spent in your organisation.
edays time & attendance software is a module that enables organisations to record employee working hours. The software consists of various elements – including the ability to clock in and out, either via desktop or mobile app. Refreshable, printable QR codes can also be placed in different locations and by scanning them, employees can clock in to a certain area or task.
Our time tracking software also includes the ability to create and submit online timesheets on a weekly or monthly basis. Timesheets can be submitted to line managers for approval, and reported on on a weekly or monthly basis. Projects, activities or tasks can be assigned to timesheets, so managers can see how much time has been spent on different work throughout a day, week or month.
The software also allows managers to enforce mandatory breaks, and overtime can be logged within the system too.
Find out more about our time & attendance software here.
Yes. If enabled, edays automatically calculates an ongoing Bradford Factor score for every employee, and if turned on, can display live scores on individual profiles. If you do not use the Bradford Factor, this feature can be turned off at the click of a button.
Try our Bradford Factor Calculator here.
Yes. edays allows you to track any type of planned (e.g. holidays, maternity leave, medical appointments, business trips, time off in lieu (TOIL), etc.) or unplanned absence (e.g. sickness, compassionate leave, unpaid leave, etc.) in a single system. You can also create custom absence types specific to your organisation, such as wellbeing leave, and define rules for how these are to be used and recorded.
Learn more about our absence management software.
The return to work process is made faster and more efficient with edays. A reason can be logged alongside an individual’s sickness absence, and for UK employees, relevant NHS guidance can be forwarded on to them to aid in their recovery (see more on our NHS Portal here).
You can automatically send a return to work form to an employee who is returning from sickness absence. This is then stored in the employee’s details in edays, alongside any doctor’s fit notes or medical certificates that may be required.
Before conducting return to work interviews, managers and HR can review the employee’s records and view any previous absences to be fully equipped ahead of the individual’s return.
edays supports all custom absence types, allowing you to add as many types as you like. You also have the ability to define rules for how these are to be used and managed.
Visit our leave management system page to find out more.
Yes. You can configure system alerts to trigger if specific absence conditions are exceeded and automatically notify specified individuals via email immediately.
Find out more about the edays sickness tracker.
Yes. As a cloud-based system, edays can be accessed 24/7 meaning employees always have access to their absence records and can check their entitlement through our annual leave tracker. And, authorised users can export specific absence data from the system at any time.
Yes. edays allows you to configure all absence types to be recorded in hours, days or half-days, with customisable settings for different working patterns (i.e. shift work, part-time employees, etc.)
Find out more about our staff holiday management features.
Yes. edays has the unique ability to manage and track employee long service awards.
We have many optional features which are frequently being added to, for example:
Employee Directory
Document Portal
Time Tracking
Mobile App
People Insights
Workflow Builder
Explore our features pages or chat to our sales team to see which may be right for you.
Yes! Our absence management mobile app lets you access edays from your phone or tablet anywhere, any time. Employees can request leave on the go with our app. Managers will receive a notification and they can log in and approve the request in just a few taps. Sickness absences can also be logged quickly, without the need to log in to your desktop.
The security of our customer’s data is our top priority. We are ISO 27001 certified and data is stored on the Microsoft Azure cloud platform. All data is encrypted at all times, both at rest and in transit using the most modern encryption standard and algorithms. For more information, click here to head over to our Security Section.
We have a number of integration options. We have some out-of-the-box solutions with our partners, or you can use an SFTP or our API for more bespoke options. An SFTP (secure file transfer protocol) is an easy way to feed data from one system to another, while our API unlocks plenty of options for how two systems talk to each other.
Yes, the edays time tracking module can integrate with clocking devices. The API endpoints have been created to work with physical hardware, so that you can still use these for access and entry, while feeding the data into edays. We can either connect with your existing hardware, or you can purchase the hardware through one of our partners.
Yes, edays has an API that can be used to connect with many of your other platforms or software solutions. This makes the edays solution even more flexible and helps it to work more seamlessly in your tech stack.
Yes! iCal feeds allow you to sync edays calendars with any web-based calendars such as Outlook, Gmail, and more. This means that when leave is approved in edays, it will automatically pull through to your calendar to help your employees better manage their time.
Yes. The unique flexibility of our system means we’ve helped complement and improve existing systems for our customers, including ERP systems, Payroll, and core HR systems.
Learn more about our integrations here.
edays supports more than 25 languages, including English (UK/US), Français, Español, Nederlands, Deutsch, Italiano, Simplified & Traditional Chinese, Japanese, Korean, Greek, Thai, Arabic, Serbian and more.
Please get in touch to discuss which languages you need.
As well as absence management edays offers a complete workforce management software platform; absence management is the foundation, but the platform extends well beyond it. Alongside absence tracking, Bradford Factor management and return to work workflows, edays includes time and attendance management (clocking in and out, online timesheets, project time tracking and EU Working Time Directive compliance), workforce scheduling (drag-and-drop rota management, skills-based shift assignment and fatigue management rules), leave management, core HR tools (employee directory, document management and workflow automation), a mobile app and People Insights analytics. Everything connects in one platform so absence, leave and time data are always in sync, and payroll always receives accurate, reconciled figures without manual intervention.
We focus on providing the best absence management, leave management and time and attendance solutions for your organisation. We’ll listen to your requirements and offer a best-in-class solution with more functionality compared to any other HR system providers. Our system is packed with features you won’t find anywhere else – helping you to manage absence, leave and time in more detailed, customisable ways that suit your organisation.
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Want to speak to us? We’d be happy to answer any questions you may have, request a callback and one of our reps will be in touch.
Related features
More features and functionality
Holiday booking
Take the leg work out of calculating and booking staff annual leave
Sickness tracking
Understand when and why employees take sickness absence.
Overtime & TOIL
Make tracking, submitting and managing employee time easy.
Time & Attendance
Effortlessly manage working hours with time tracking software.
Absence reporting
Create the reports you need, and drill down into your attendance data.
Mobile App
An app to manage leave anywhere, any time.