Overtime & TOIL tracker that drives productivity and fairness

Automate the capture of extra hours worked and TOIL allocation, giving your people transparency and your managers back their time.

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Overtime tracking software that removes the manual calculations

Employees submit overtime logs for managerial approval and keep track of their total hours.

Overtime can be given back as time off in lieu, automatically separated from holidays and other leave.

Time off in lieu entitlement can be used, and overtime can be logged, in either hourly or daily periods.

FEATURES

Record & manage overtime in just a few clicks

Gain a clear view of accrued overtime

edays overtime tracking enables HR and managers to automate the processes involved with ensuring that additional working hours are fairly logged, monitored and compensated.

Here’s what our customers love:

Log overtime submissions in just a few clicks
Overtime records are submitted for managerial approval
Additional working hours can be giveb back as time off in lieu, entered into a separate entitlement pot
Working hours can be assigned to different projects and activities
Full timesheets can be submitted on a daily, weekly or monthly basis for approval

Integrated reporting for complete accuracy

Overtime management within edays ensures accuracy and consistency. Reporting functionality enables HR and managers to integrate overtime data with payroll, ensuring that correct compensation can be made.

Here’s some of our customers’ favourite features:

Create, view and download reports based on overtime
Schedule reports to run on a daily, weekly, monthly or yearly basis
Use overtime data with other HR systems including payroll
Generate reports on an individual, team, location or company-wide basis
Utilise dashboard widgets for a snapshot of current overtime data

TESTIMONIALS

Overtime tracking software without the hard work

“edays have a super reactive support team and the application is frequently updated based on customer experience. The initial set-up was pretty smooth thanks to bulk uploads. I’m still a client because the software is reliable, and our business is happy with it so far.”

Julie McIntire

Finance Assistant

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“edays has up-skilled members of staff by giving them an increased ability to manage their workforce through a system at their fingertips, and has been a fantastic support to our organisational priorities of colleague wellbeing and health in the workplace. The insights we’ve secured from the data edays generates has been transformational in how we as a company view the role of HR as well.”

Kiran Sahota

Finance Business Partner

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“edays has been a game-changer for us. It’s not just a holiday management system; it’s a solution that has simplified our processes, improved communication, and given us a holistic view of our team’s availability. I wholeheartedly recommend edays to any organisation looking for a brilliant, easy-to-use system that seamlessly integrates into their workflow.”

Annie Hercus

Proposal Co-ordinator

“Our workload had practically grown overnight! We realised that we needed to be much smarter in the ways we worked, so as to manage the situation effectively. The edays system has made our department’s job much easier – as everything is done and recorded online we can access information at any time and download reports as needed.”

Ian Reece

HR Team Lead

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FREQUENTLY ASKED QUESTIONS

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Find out more about our overtime tracking

Yes. edays tracks cumulative working hours including overtime, helping organisations monitor whether employees are approaching the 48-hour weekly limit under the EU Working Time Directive and other WTD live the UK WTD. Mandatory breaks can be enforced automatically and alerts configured when working time thresholds are at risk of being breached, protecting both the employee and the organisation from compliance issues.

Yes. Approved overtime data from edays feeds directly into payroll reporting, including the total hours worked, any TOIL allocations, and project or activity breakdowns. This removes the manual step of transferring overtime records into a separate system, reducing payroll errors and ensuring employees are compensated accurately and on time.

Yes. edays supports overtime logging in both hours and days, with configurable settings to match your organisation’s working patterns and contracts. Overtime can also be assigned to specific projects, tasks or clients, useful for organisations that need to track billable hours or report on where additional working time is being spent.

TOIL stands for Time Off In Lieu, additional leave given to employees in exchange for overtime worked rather than paying it. edays manages TOIL by automatically separating it from standard holiday entitlement, maintaining a separate TOIL pot that employees can draw from when taking time off. TOIL can be logged and used in either hours or days, and the balance updates in real time so employees always know what they have available.

Employees submit overtime logs through edays, recording the extra hours worked and assigning them to projects or activities if needed. The submission goes to their line manager for approval. Once approved, the overtime is automatically calculated and either added to a TOIL entitlement pot or flagged for payroll compensation, depending on how your organisation has configured the system. Managers and HR can run reports on overtime at any time by individual, team, location or company-wide.

Overtime tracking software automates the recording, approval and management of additional working hours. It captures hours worked beyond an employee’s standard pattern, routes them through a manager approval workflow, calculates any TOIL entitlement automatically, and feeds accurate overtime data to payroll, removing the manual processes that lead to errors and underpayment.

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